Alexandria Real Estate Equities, Inc Office and Tenant Coordinator in Seattle, Washington
Office and Tenant Coordinator
Location Seattle, WA
Job Function Operations
Employment Status Regular, Full-Time
Alexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500® company, is an urban office REIT uniquely focused on world-class collaborative life science and technology campuses in AAA innovation cluster locations. Founded in 1994, Alexandria pioneered this niche and has since established a significant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle Park. Alexandria is known for its high-quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science and technology campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For additional information on Alexandria, please visit www.are.com.
We are seeking an Office & Tenant Coordinator in our Seattle office. The incumbent will be a highly skilled individual who possesses a positive attitude, exceptional organizational skills, and the ability to handle multiple projects at any given time.
The Company is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition.
Essential Duties and Responsibilities:
Maintaining office filing systems including receiving and keeping up-to-date files on all work orders from tenants, correspondence and lease files, and service contract files.
Greeting guests to the office, including some tenant interaction. Properly representing the Company as first contact at front desk.
Developing contact lists and maintain regional outlook contacts database inputting shared contact information from the region.
Maintaining corporate calendar and regional calendar. Includes coordination of regional tenant events.
Assisting in developing presentations with asset managers and SVP.
Act as emergency administrator for the office, including maintenance of the defibrillator agreements, emergency backpacks, monthly emergency checklists and maintaining resource forms.
Provide support to the Asset Services team, including, but not limited to coordination of meetings, events, expense reports, and tenant requests.
Responsible for the Angus close out of both tenant requests and PM work orders.
Responsible for maintaining tenant contact lists in Angus.
Match tenant requests with tenant direct billing invoices.
Follow up with tenants to ensure satisfaction with tenant work requests.
Responsible for maintaining property binders and tenant files.
Responsible for drafting and sending bulletins and email blasts to tenants.
Responsible for maintaining the Tenant Manual for the site.
Assist in planning tenant events (i.e. Summer BBQ, concerts, charity events, holiday refreshments etc.).
Answering telephones at all times during business hours.
Coordinating all catering needs, ordering food for lunches, meetings, birthdays, etc.
Ordering all office supplies
Manage office supply vendors for ARE office and multi-tenant conference rooms.
Distributing all mail/packages daily and coordinating all outgoing mail needs including preparing FedEx packages.
Maintaining cleanliness and organization of the office.
Coordinating conference room scheduling for multi-tenant conference rooms.
Coordinate conference room use for select tenants and outside companies.
Document reproduction of all types.
Prepare expense reports and coordinate meetings and Outlook calendar for select staff members.
Scheduling including whole office meetings and trainings, and outside meetings for select staff members
Coordinate team events including office retreats, holiday parties, and team building.
Special projects/assignments as needed.
Qualifications and Experience:
Bachelor's degree required
1-2 years of relevant office experience preferred
Working knowledge in the field of property management and/or real estate desirable
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) a must
Experience in Angus and JDE a plus
Client service oriented attitude a must
Excellent verbal and written communication skills
Desire to pursue career in commercial real estate industry a plus