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Alexandria Real Estate Equities, Inc Office and Laboratory Operations Coordinator - LaunchLabs in Pasadena, California

Office and Laboratory Operations Coordinator - LaunchLabs

Location Pasadena, CA

Job Function Science & Technology

Employment Status Regular, Full-Time

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Alexandria Real Estate Equities, Inc. (NYSE:ARE), an S&P 500 ® company, is an urban office REIT uniquely focused on world-class collaborative life science and technology campuses in AAA innovation cluster locations. Founded in 1994, Alexandria pioneered this niche and has since established a significant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle Park. Alexandria is known for its high-quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science and technology campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For additional information on Alexandria, please

We are seeking an Office & Laboratory Operations Coordinator for Alexandria LaunchLabs® in Pasadena. This individual will have primary responsibility to assist and support the LaunchLabs team and members in all business-related matters.

The Company is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition.

Essential Duties and Responsibilities:

  • Assist the LaunchLabs team and tenant/members in all business-related matters.

  • Assist LaunchLabs Head/Principal and Laboratory Operations Manager in their daily roles.

  • Coordinate requests from LaunchLabs member companies.

  • Assist in the planning of LaunchLabs events and strategic programming. Be the lead in execution of related events.

  • Order, maintain, organize, and stock all office, and pantry supplies.

  • Work with the Pasadena regional team to coordinate member applications, licensing, and onboarding processes and logistics.

  • Process and track member company changes and act as a liaison between accounting and LaunchLabs.

  • Maintain, track, and manage service contracts for all LaunchLabs vendors.

  • Maintain, track and manage certificates of insurance for all tenant/members, vendors and contractors.

  • Manage access control (security), visitor access, and guest registration.

  • Assist the Laboratory Operations Manager in ordering, maintaining, organizing, and stocking laboratory supplies.

  • Manage conference room scheduling and IT/AV meeting requirements.

  • Handle shipping and receiving requirements for member companies.

  • Manage LaunchLabs calendar and intranet, including managing facilities requests, IT tickets, waste management, etc.

  • Assist Head/Principal in scheduling and organizing programming both within the LaunchLabs space and off-site.

  • Liaise with Alexandria’s HQ team and building staff as necessary to address operational and event needs.

Experience and Qualifications:

  • Bachelor’s degree required.

  • Strong administrative experience supporting multiple people.

  • Experience working in events planning, management, and execution.

  • Experience or strong interest in working in a science-related organization, preferably in a collaborative or shared working environment.

  • Interest in working in a start-up environment, flexibility with working hours, and some minimal travel.

  • Ability to work in a fast-paced environment, multi-task, and prioritize effectively.

  • Strong verbal and written communication skills to interact with individuals at all levels, provide guidance, and great customer service.

  • Must be detail-oriented and highly organized.